The Office of the Chief Archivist of Lithuania is a government agency, which participates in the shaping of national policy in the field of management and use of documents and archives, as well as implements this policy, supports the Chief Archivist of Lithuania in the carrying-out of state administration of the field of documents and archives.

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Electronic Document Management

Electronic Document Management Regulations

Amendment of Electronic Document Management Regulations

 

The orientation of the policy of the Government of the Republic of Lithuania in the field of e-government and e-services is posing and will continue to pose new challenges related to the regulation of electronic document management, the practice of their management, and long-term preservation of the documents.

The current policy of Lithuania in the field of archives policy and the priority directions of its implementation are closely associated with the search for solutions of electronic document management and its implementation.

It complies with one of the priority areas of European interdisciplinary communication laid down by the Council Recommendation on priority actions to increase cooperation in the field of archives in Europe (2005/835/EC): to safeguard the authenticity, long-term preservation and availability of electronic documents and archives.

In order to ensure the authenticity, long-term preservation and availability of electronic documents and archives, the provisions of electronic document management and procedures were first established by Electronic Document Management Regulations (2006) and in 2007, technical documentation (feasibility study and technical specification) for the project “Creating the infrastructure for storage of electronic documents in state archives” was prepared. The feasibility study provided for a pilot project to ascertain the technological possibilities of the processes of long-term storage of electronic documents.

In 2008, the then Department of Lithuanian Archives under the Government of the Republic of Lithuania completed the project “Creating the prototype (pilot project) of the information system for electronic document storage” and created the means for testing and checking the main procedures of taking over and long-term storage of electronic documents.

In the same year the Description of the Requirements for Specification of an Electronic Document Signed by Electronic Signature was approved, which created the preconditions for legalization of specifications of electronic documents signed by electronic signature.

In 2009, EU Structural Funds 2007–2013 assistance was received under the Economic Growth Operational Programme 3rd priority “Information Society for All” implementation measure “Interoperability” No. VP2-3.1-IVPK-06-V for the implementation of the project “Creation of Electronic Archive Infrastructure” of the Department of Archives of Lithuania. The amount allocated for the project from the European Regional Development Fund and the budget of the Lithuanian state was LTL 11,766,939.

When implementing this project, two electronic document storage sites in Vilnius and Šiauliai were equipped, Electronic Archive Information System (EAIS) and Freely distributed electronic document creation and validation software tool (compliant with the requirements of ADOC-V1.0 specification ) was created.

Taking into account the new changes in the field of electronic document management, in 2012, the Office of the Chief Archivist of Lithuania prepared new Electronic Document Management Regulations. Electronic Document Management Regulations establish the provisions that the electronic documents prepared by an enterprise must comply with the requirements of the specifications approved by or coordinated with the Chief Archivist of Lithuania, except for internal electronic documents of an enterprise intended for brief storage. The Regulations elaborate on the means of preservation of electronic documents in an enterprise, the content of an electronic document, evidence of validity of electronic document signature, and other aspects.

Updated by: Andrius Zilnys, Dokumentų ir archyvų valdymo ir naudojimo skyrius
Updated: 2014-10-22 13:01